Seminary Housing Guidelines
On-campus housing at North Park Theological Seminary (NPTS) represents a major facet of community life. Over the years, the institution has expanded its commitment to creating attractive, livable spaces for students and their families. All NPTS apartments are within a short walk of the campus.
Students should apply online for housing following acceptance to NPTS. Incoming students have the opportunity to indicate specific requests for apartments on the housing application. Assignments are made in consideration of when the housing application was received, size of family, date of arrival, and availability. Every effort will be made to accommodate these requests when assignments are made.
NPTS housing is provided under the umbrella of North Park University (NPU). NPU designates specific apartments as NPTS housing. Periodically, a review of allocated apartments is performed to balance the housing needs of NPU undergraduate students and NPTS students. NPTS housing is first and foremost made available to degree-seeking NPTS students. After meeting the needs of NPTS students, apartments may be re-allocated for usage among the NPU undergraduate student population. On rare occasion, available apartments may be utilized for other purposes only after approval by the Seminary Housing Coordinator (SHC), the NPTS Dean of Students and Community Life, and the NPU Vice President of Finance.
Housing Agreement for NPTS Students
Period of Occupancy
- Move In Dates: Typically, apartments are available for occupancy by students starting August 1, although this guideline is flexible. A move-in date will be scheduled in mid-August for those who would like assistance in moving. This date applies to anyone new to seminary housing. Those transferring apartments may be asked to do so at an earlier date to allow for appropriate transition time.
- Rent Increases: New rental rates go into effect on August 1 of each year.
- Summer Policies: Students gone for at least one month in the summer, beginning June 1, but returning in the fall, may keep their apartments intact and hold them by paying half the monthly rate if their apartment remains empty for the period of time they are away. If you choose to sublease your apartment, see protocol for sublease. Exceptions to this policy are students gone for a 6 to 11 week CPE outside of Chicago for the summer or those doing a full-time unpaid summer internship. These students may keep their apartments intact and will pay no rent for the duration of this required absence upon receipt of documentation from their church indicating lack of compensation.
- Summer Sub-Leasing: Students may sublease apartments during their absence with permission from the SHC. Students’ names will remain on the billing notice, and they will be responsible for the full rental. (Students who sublease are not eligible for the summer discount.) The person who will occupy the space for the summer should reimburse the student for their use of the apartment. The institution will not assist in moving furniture in or out to accommodate subleases.
- Move Out Dates: Students who have completed their studies at NPTS should plan to leave student housing no later than June 30 of the year in which they graduate. Exceptions to this rule are only by means of petition made to the Dean of Students and Community Life.
- Academic Eligibility: In order to remain eligible for student housing, students must take a minimum of 6 academic credit hours during the fall semester and during the J-Term/spring semester.
- The duration of stay in NPTS housing is limited according to your degree program:
- MDiv — 5 Years
- MACF — 4 Years
- MATS — 4 Years
- MACM — 3 Years
- Ministry Certificate — 1 Year
- Diploma — 2 Years
- Dual-Degrees — Add 1 Year
- Field Education: Students who are planning on doing field education in the Chicago area may petition the Dean of Students and Community Life to have the academic requirements waived while on internship and to have their duration of stay extended for up to one year.
Application and Assignment
- Applications for on-campus housing are made to the SHC. In order for housing to be assigned, a completed application form and a $50 non-refundable deposit must be received by the SHC. (Applications may be accessed online.) The $50 non-refundable deposit will be applied toward the $250 damage/cleaning deposit. Assignments for fall are made during the early summer.
- NPTS does not guarantee availability of housing; therefore, students are advised to apply for housing as soon as possible. While housing applications are accepted on an on-going basis, the priority deadline for the Fall semester is July 1st and December 1st for the Spring.
- Students are informed of their housing assignment in writing via email. The email informs the student of their housing assignment and serves as notification that the remainder of the damage/cleaning deposit of $250 is due prior to the student's arrival. See Deposits and Other Costs for more details about the deposit.
- NPTS/NPU reserves the right to reassign housing in the interest of providing adequate housing for all students. Every effort is made, however, to avoid moving students who have not requested a change. The NPU Physical Plant will assist students required to move by NPTS/NPU.
Terms of Housing Agreement
- All housing assignments commit the student to rental payments for the period they occupy the apartment. Rent is calculated to the date that the student moves into and out of the apartment.
- Bills are sent out on the first of each month but payment is encouraged on the first of the month and is payable at NPU Student Administrative Services or online through WebAdvisor. NPTS/NPU retains the right to evict those students who fail to pay on a regular basis or who fail to make arrangements for payment with NPU Student Administrative Services.
- NPTS/NPU retains the right to inspect apartments for the purpose of periodic evaluation of their condition. Notice of at least three days will be given before inspection takes place.
- No pets are permitted in NPTS housing. This includes the pets of guests/visitors.
- All NPTS housing is considered a "no smoking" area. Smoking is not allowed in the apartments, hallways or porches of the apartment buildings.
- Prior to 9:00 pm, noise must be controlled at a level deemed reasonable by your neighbors. Repeated violations are grounds for eviction at the sole discretion of the NPTS Dean of Students and Community Life. After 9:00 pm, there is a strict "no-noise" policy in all NPTS apartments.
- Violations of any of the policies outlined in the "Housing Guidelines" section or a failure to pay rent will jeopardize the opportunity to remain in NPTS housing. A student may be evicted at the sole discretion of the NPTS Dean of Students and Community Life who may consult with the President and Dean of NPTS.
- All complaints and appeals regarding housing procedures and decisions should be directed only to the NPTS Dean of Students and Community Life.
Deposits and Other Costs
- A damage/cleaning deposit of $250 is required to secure your assigned housing. This amount includes the $50 non-refundable deposit submitted with your housing application. Should the applicant decide not to rent an apartment after the full deposit has been paid, the $50 non-refundable deposit will be deducted from the refunded amount.
- The $250 damage/cleaning deposit is refundable only after the final inspection of the apartment has been completed to assess damage/cleaning costs. A final inspection will take place following evacuation from the apartment. The assessed damage/cleaning cost will be deducted from the $250 damage/cleaning deposit with the remainder, if any, refunded.
- Rent charges include electricity, gas, and heat. Internet is included for some apartments.
- There is a $10 charge for any lost key or additional key.
Move Out Procedures
- Students must turn in a check-out sheet (available from the SHC) with their keys to NPU Physical Plant when they leave the apartment. The check-out sheet outlines the standards on which the decision about returning the deposit is based. Failure to follow the check-out procedure will result in the delay of the repayment of the damage/cleaning deposit.
- When students vacate their apartment, they must also remove their belongings in the basement storage area. $75 will be deducted from the damage/cleaning deposit for the removal of remaining basement storage items.
- In the event that a student moves from one NPTS housing unit to another, the "old" unit will be assessed for damage and cleaning by NPU Physical Plant. Assessed damages will be charged to the student's regular account. The return of the damage/cleaning deposit only applies when the student moves out of NPTS housing. (Please note: Students must be pre-approved for an inter-campus move.)
Housing Agreement for NPU Undergraduate Students
All housing for NPU undergraduate students is on an “as available” basis. Some years there will be no apartments available for NPU undergraduate students.
NPU Undergraduate students living in NPTS housing are subject to the above stated rental agreements for NPTS students with the following exceptions:
- Sub-leasing will not be allowed.
- Dates of occupancy will be the normal NPU undergraduate occupancy dates for the appropriate academic year.
- NPU undergraduate students may not maintain occupancy during the summer and will need to re-apply for NPTS housing on a yearly basis. Students must vacate their apartment each summer (no later than May 31st).
- NPU undergraduate students living in NPTS Housing will be expected to comply with NPTS Housing Guidelines as well as with NPU Student Handbook policies regarding conduct.
- A student may be evicted at the sole discretion of the NPTS Dean of Students and Community Life who may consult with the NPU Dean of Students.
All requests for NPU undergraduate students desiring NPTS housing are handled through the NPU Residence Life Office and must be approved by the University Dean of Students.
Housing Agreement for non-NPTS and non-NPU Students
On rare occasion, available apartments may be utilized for other purposes only after the SHC, the NPTS Dean of Students and Community Life, and the NPU Vice President of Finance give approval. All housing utilized for this purpose is on an “as available” basis.
Non-NPTS students and non-NPU students will be expected to comply with all Housing Guidelines as stated for NPTS students and NPU undergraduate students as stated within this document.
The SHC, NPTS Dean of Students and Community Life, and NPU Vice President of Finance must approve any exceptions to these guidelines.
Security and Protection
NPU Campus Security patrols campus 24 hours a day. For non-emergencies call (773) 244-5780. In the event of an emergency, call the NPU campus emergency number at (773) 244-5600 or the NPU campus desk at (773) 244-6200 and push “0” for the operator. In addition, do not hesitate to call 911 for emergency police, fire, or ambulance service.
Unfurnished apartments are equipped with a gas stove/oven, refrigerator, and a shade for every window in the apartment. Coin-operated washers and dryers are provided in the basement of each apartment building. Due to the lack of space, students living in NPTS apartments may not bring their own washers or dryers. Pictures should be hung using hooks that have nails at a 45-degree angle. Towel racks, shelves, etc. may be added only with the permission of the NPU Physical Plant and the SHC.
Apartment Basement Storage
Most NPTS apartments have a designated basement storage space. NPU Physical Plant staff may remove any items stored outside this space. When students vacate their apartment, they must also vacate this space, or relinquish their claim on items that remain. All basement storage space is at your own risk.
Most NPTS apartments are heated by steam heat. By city ordinance, NPU/NPTS is required to turn the heat on no later than October 15 of each year. The heat is usually turned off on May 15. Chicago weather, however, does not always cooperate with these set policies. Residents will find at times that they may want the heat on when it is off or off when it is on. Residents can regulate their apartment's temperature by opening or closing the radiator valves, bundling up, or opening windows to compensate for our erratic climate. Students should expect to hear both hissing and clanking noises coming from the radiator and pipes in the building — this is normal. If you notice leaking around the radiator this should be reported to the SHC immediately.
Many of the NPTS/NPU’s apartments were built when there were fewer household appliances in use. The electrical wiring, therefore, is not meant for the modern usage. Be careful with microwaves, toasters, computers, televisions, hair dryers, etc., and how much current is being used at any one time. If the power breaks a circuit, there is a circuit breaker in the basement; residents should flip the appropriate switch and then try to identify what went over the "limit." Light bulbs in ceiling fixtures should not exceed 120 total watts (i.e., two 60-watt bulbs). Higher wattage bulbs will burn out more quickly.
- To avoid problems with pests, be sure to put trash in closed plastic bags before taking it to the dumpster. Dumpsters and recycling bins are near each apartment and serviced regularly. Do not leave garbage or recyclables out in the open, but place them in the appropriate bins.
- Permanent structural changes are not to be made in NPTS apartments. This includes, but is not limited to the following: wall partitions, lighting fixtures, ceiling fans, kitchen countertops, additional shelving, etc.
- Painting of NPTS apartments is not permitted.
- Students wishing to have cable television installed must contact the SHC prior to the installation date. Satellite/Dish systems are not permitted. Cable installation is not allowed in the 5151 N. Christiana building.
- Parking on campus is very limited. Even though some of the apartment buildings have designated parking lots, there is no free parking on campus other than street parking. All students using NPU parking lots are required to purchase an annual parking sticker at the physical plant office located on the corner of Kedzie and Carmen.
- If you have a medical condition that requires a medical professional to visit your apartment in order to render treatment, you must notify the SHC. The same applies for voluntary medical procedures conducted in your apartment.
- Do not use Drain-O, Liquid Plumber, or other concoctions to address slow or clogged drains. Please contact the SHC by following the procedure for maintenance requests and Physical Plant will address the issue.
- Usage of charcoal and/or gas grills is prohibited on the rear staircases and on buildings with balconies.
When something in the apartment needs repair, it is important that it be dealt with as quickly as possible. When tenants notice anything that needs maintenance attention, they should send an email to Seminary Housing or leave a voicemail message at (773) 244-4898. Email requests are preferred. When reporting a maintenance issue, please be sure to include your building address and apartment number. The SHC will check emails and messages each weekday; all requests will be passed on to the North Park Physical Plant no later than the following business day. Instructions for reporting emergency maintenance issues are listed below. Whatever the maintenance request, we encourage residents not to delay in reporting it. It should be called in before the situation worsens.
When employees of North Park’s Physical Plant come to a resident’s apartment, they are never to arrive before 10:00 in the morning, unless prior arrangements are made with the resident (or it is an emergency), and they will knock two times before entering. Once they open the door, they will call out "Physical Plant" before entering the apartment. They will be wearing tan and brown uniforms (custodial personnel will be wearing blue). Should North Park Physical Plant personnel stop by when a resident is not in the apartment, they will leave a card saying why they were there.
Requests for repairs or servicing of the washers or dryers located in NPTS apartments are to be phoned in by those who discover the problem. The telephone number for repairs is listed on the washer or dryer. Once a problem is discovered, residents should place a sign on the machine instructing others not to use it.
If a resident is locked out of their apartment, they may call North Park Campus Security at (773) 244-6200.
For further information about on-campus housing, please contact the SHC by email or at (773) 244-4898.
On-Call Maintenance/Custodial Programs
Purpose of Programs
The On-Call Engineer/Custodial Programs exist to provide North Park University with a 24 hour emergency maintenance and custodial service. The programs are intended to provide timely responses to students, faculty and staff in campus facilities who are experiencing emergency maintenance and custodial situations. The On-Call Engineer/Custodial Programs extend the Physical Plant Division’s normal operating hours (8:00 am to 4:30 pm, Monday through Friday) to include weekday evenings, weekends and holidays. The On-Call Engineer/ Custodial Programs exist solely to provide emergency assistance to affected individuals on campus facilities and are not substitutes for common maintenance concerns.
What is an Emergency?
A disaster, unusual occurrence, utility malfunction, or equipment failure that presents imminent danger to life, limb, or property is considered an emergency and should be called in immediately. Minor concerns that do not present such danger are not considered emergencies and will be handled in a timely fashion during normal working hours.
Who to Call
On-call personnel will receive calls coming from Magnuson Campus Center ONLY. Seminary students, faculty and staff may report issues directly to Magnuson Campus Center Desk (x6200).
What Information to Give
- Building Information (location of concern)
- Building address or name
- Apartment number
- Area within apartment
- Nature of Problem — be specific
- Contact information for concerned individual
- Phone number to be reached at
- Brief history of problem
- Call placed to Magnuson Campus Center x6200
- Information given – building location, nature of problem, contact information etc.
- Contact made with Concerned Individual — 30 minute maximum
- Engineers will gather information regarding the request and
- Determine response needed
- Inform individual of actions to be taken
- Provide contact information
- Physical response to concern — 60 minute maximum (90 minutes after initial call)
- A physical response will only occur if the request meets the requirements of an emergency situation: A disaster, unusual occurrence, utility malfunction, or equipment failure that presents imminent danger to life, limb, or property.
- Minor concerns that do not present such danger are not considered emergencies and will be handled in a timely fashion during normal working hours. These include but are not limited to…
- Clogged toilets
- Burned out light bulbs
- Blown fuses (RA’s should be informed of fuse panel locations)